Employment

Ridgewood Public Library Business Office     Job Opening                Posting Date: July 29, 2020
         

Business Manager                                                                                   Start Date:  September 2020

Principal financial assistant to Library Director in matters of budget, payroll, fundraising, and facility


Examples of Work   Note: This list of duties is for illustrative purposes only, and is not comprehensive. 
All job duties are not listed, and some listed duties may not be required.    

 

Manage public funds

• Develop and oversee $2.6M operating budget

• Manage payroll and accounts payable/receivable; monitor accounts, transfers funds as needed.

• Ensure compliance with NJ State regulations for depositories, purchasing, record retention, etc. 

• Maintain records of all private donations and grant awards.
   

Prepare financial reports: monthly, annual, special

• Treasurer’s reports, budget forecasts, customized reports

• Annual NJ State Library Per Capita Aid Report/Application

• Audit documents and records

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Support Foundation and Friends of the Library fundraising initiatives

• Assist with appeals and events: mailings, registrations, credit card payments, acknowledgements

• For Foundation:

• Manage accounts; prepare Treasurer’s Reports

• Attend meetings of Board of Directors; take minutes

• Use DonorPerfect and iWave fundraising software for records and reports

• Record contributions from mailings, events, and capital campaign

• Protect confidential donor information.

 

Supervise rental building

• Facilitate library-tenant lease negotiations; coordinate facility repairs

 

Human Resources

• Manage payroll, timesheets and confidential records of 48-member staff

• Administer employee benefits; file quarterly payroll reports with federal & state agencies:
      FICA, PERS, Health and Life insurance, COBRA, FMLA, 457 plans, disability

• Welcome new employees – verify documents, review policies

• Research Union topics, forecast costs of various options, attend negotiation meetings

• Develop information for Trustee Personnel Committee and attend meetings

• Ensure compliance with regulations, postings and filings required by NJ Civil Service and Union

 

Minimum Requirements:        

• Team player - provide exemplary customer service to community, officials and staff  

• Bachelor’s Degree (business, accounting or related field preferred)

• Accounting and payroll experience

• Excellent English language verbal and written communication – Responsive, clear and effective

• Fluency in Word and Excel; must soon master QuickBooks, Donor Perfect, iWave software

• Driver’s license preferred, must reside in New Jersey.  (required by New Jersey First Act, 2011)

The candidate selected will authorize Library to conduct a background check, with credit check.

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Hours: Monday – Friday 8:30am – 4:30pm, plus occasional evening and weekend hours.

Compensation:   Salary commensurate with experience.  Benefits include paid leave, health insurance options, retirement plan.

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Please send application, resume and references with Business Manager in the subject line to:  Nancy Greene, Director, ngreene@ridgewoodlibrary.org

 

The Ridgewood Public Library hires under NJDOP and EOE Guidelines.