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Ridgewood Public Library Business Office     Job Opening                Posting Date: July 29, 2020
         

Business Manager                                                                                   Start Date:  September 2020

Principal financial assistant to Library Director in matters of budget, payroll, fundraising, and facility


Examples of Work   Note: This list of duties is for illustrative purposes only, and is not comprehensive. 
All job duties are not listed, and some listed duties may not be required.    

 

Manage public funds

  • Develop and oversee $2.6M operating budget

  • Manage payroll and accounts payable/receivable; monitor accounts, transfers funds as needed.

  • Ensure compliance with NJ State regulations for depositories, purchasing, record retention, etc. 

  • Maintain records of all private donations and grant awards.
     

Prepare financial reports: monthly, annual, special

  • Treasurer’s reports, budget forecasts, customized reports

  • Annual NJ State Library Per Capita Aid Report/Application

  • Audit documents and records

Support Foundation and Friends of the Library fundraising initiatives

  • Assist with appeals and events: mailings, registrations, credit card payments, acknowledgements

  • For Foundation:

  • Manage accounts; prepare Treasurer’s Reports

  • Attend meetings of Board of Directors; take minutes

  • Use DonorPerfect and iWave fundraising software for records and reports

  • Record contributions from mailings, events, and capital campaign

  • Protect confidential donor information.

 

Supervise rental building

  • Facilitate library-tenant lease negotiations; coordinate facility repairs

 

Human Resources

  • Manage payroll, timesheets and confidential records of 48-member staff

  • Administer employee benefits; file quarterly payroll reports with federal & state agencies:
        FICA, PERS, Health and Life insurance, COBRA, FMLA, 457 plans, disability

  • Welcome new employees – verify documents, review policies

  • Research Union topics, forecast costs of various options, attend negotiation meetings

  • Develop information for Trustee Personnel Committee and attend meetings

  • Ensure compliance with regulations, postings and filings required by NJ Civil Service and Union

 

Minimum Requirements:        

  • Team player - provide exemplary customer service to community, officials and staff  

  • Bachelor’s Degree (business, accounting or related field preferred)

  • Accounting and payroll experience

  • Excellent English language verbal and written communication – Responsive, clear and effective

  • Fluency in Word and Excel; must soon master QuickBooks, Donor Perfect, iWave software

  • Driver’s license preferred, must reside in New Jersey.  (required by New Jersey First Act, 2011)


The candidate selected will authorize Library to conduct a background check, with credit check.

Hours: Monday – Friday 8:30am – 4:30pm, plus occasional evening and weekend hours.

Compensation:   Salary commensurate with experience.  Benefits include paid leave, health insurance options, retirement plan.

Please send application, resume and references with Business Manager in the subject line to:  Nancy Greene, Director, ngreene@ridgewoodlibrary.org

 

The Ridgewood Public Library hires under NJDOP and EOE Guidelines.

Library Hours

Monday - Thursday

Friday

Saturday

Sunday

Holiday Closings

9am - 9pm

9am - 6pm

9am - 5pm

1pm - 5pm

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